enrola terms explained
This page explains the words you see in enrola and in this help centre. Terms are in alphabetical order.
A–F
Activities Calls, emails, meetings and reminders your team records against Employers and Contacts. Find them under Employers → Activities.
Admin A role that can do everything a User can, plus most of Settings. See Permission groups.
applicant The person who applies for an Opportunity. enrola says applicant, not candidate.
Applicant profile A view of an applicant that you share with an employer, showing only the fields you choose. Shared links stop working after 30 days.
Application One applicant's application for one Opportunity, with their answers, notes, status, interviews, qualifications and history.
Application form The form applicants fill in to apply. Each Opportunity type has its own.
Applicant workflow The list of statuses an Application moves through. Each Opportunity type has its own.
Archived Opportunities and Applications you have finished with move to the Archived lists, so the Live lists show current work.
Auto application email The email enrola sends an applicant as soon as they apply. Each Opportunity type has its own.
Category A label for the kind of vacancy, which some job boards need. Set in Settings → Categories.
Contact A person at an Employer, such as a manager or supervisor.
CSV (comma-separated values) A spreadsheet file format. enrola exports lists to CSV, and the enrola team imports CSV files for you.
Delivery site A place where you deliver training, such as a campus. Set in Settings → Organisation details.
EDS URN (Employer Data Service unique reference number) A nine-digit employer reference recorded in the Individualised Learner Record.
Employer A business you recruit for or work with.
Find an apprenticeship The government's website for apprenticeship vacancies in England. enrola can post your apprenticeship Opportunities to it. enrola's screens call it NAS, after the National Apprenticeship Service.
Full cost course One of the three Opportunity types every organisation starts with.
G–O
GTM (Google Tag Manager) A Google service your website team can use to measure visits and completed applications on your public enrola pages. The enrola team adds it for you.
ILR (Individualised Learner Record) The data return training providers send to the Department for Education about their learners. enrola doesn't produce ILR files.
Job board A website where you advertise vacancies, such as Find an apprenticeship. Your organisation also has its own enrola job board.
Label A coloured tag your team puts on records, such as "Strong" on an Application.
Learner A successful applicant who is starting training. You create a Learner record from their Application with Create Learner record.
Level 2 English and Maths (Beta) enrola's reading of an applicant's LRS qualifications, showing whether it found Level 2 English and Maths. Check the qualifications before you decide.
LRS (Learning Records Service) The government service that issues ULNs and holds learners' qualification records. enrola looks up applicants in it.
Merge tag A code such as [@application_first_name@] in an email template. enrola replaces it with the real details when the email is sent.
NAS What enrola's screens call Find an apprenticeship.
Opportunity One vacancy or course you advertise.
Opportunity type The kind of Opportunity: every organisation starts with Apprenticeship, Quick Register and Full cost course, and can add more.
P–Z
Panel A box of related fields on a record, such as Personal information. You can show, hide and reorder panels for yourself.
Posting Control The panel on an Opportunity that posts it to the job boards you choose and shows how each post went.
Potential match An LRS result that may be the applicant but needs your team to check it.
Quick Register An Opportunity type with a short form, for people to register their interest.
Read Only A role that can view records but not change them.
Ready for enrolment A built-in status that confirms a successful applicant's place.
Request more info An email with a link to a form asking an applicant or employer for the details you choose.
Saved search A search and its filters saved to use again.
Sector The area of work an Opportunity is in, such as Digital. Set in Settings → Sectors.
Status The step an Application has reached in its workflow, such as Interview.
Super Admin The enrola team's own role, used to look after your organisation.
Supervisor The member of your team an Application or Opportunity is assigned to.
Team Owner The role with every permission in your organisation, including Integrations and Billing.
UKPRN (UK Provider Reference Number) The eight-digit number that identifies your organisation as a learning provider.
ULN (Unique Learner Number) The ten-digit number the LRS gives each learner, which they keep for life.
User The role for day-to-day work. Also used for anyone with an enrola account.
Website iFrame Code you copy into your own website to show your enrola job board there.