Archive and restore Applications

Archiving takes Applications out of the live list without deleting them, for example once an Opportunity is filled. You can move an archived Application back to the live list at any time. You need the User role or above.

Archive Applications

You archive from the live Applications list.

1. In the header, select Applications → Live.
2. Select the Applications to archive. Narrowing the list first helps, for example to one Opportunity.
3. Open With selected... and select Archive.
4. Select Yes in "Are you sure you want to archive the selected applications?"

enrola shows "Selected applications are being archived now. If you still see them in live applications, please check back in a moment." Refresh the list after a moment to see them gone.

What archiving changes

• The Application leaves its Opportunity. It no longer counts among the Opportunity's applicants.
• The archived list and the Application's history still show which Opportunity it was for.
• Application Logs records that it was archived.
• Panels that need an Opportunity, such as Book Interview, say "This content is not available for archived application".
• Nothing is sent to the applicant.

The Application keeps all its answers, notes, qualifications and logs.

Find archived Applications

1. In the header, select Applications → Archived.
2. Use Search archived applications or the filters to find them. The list starts with the most recently archived.

Select a name to open the archived record.

Move an Application back to live

From the archived list:

1. Select the Applications to restore.
2. Open With selected... and select Move to Live.
3. In "Assign to another Opportunity", search for the Opportunity they should join. It doesn't have to be the one they were archived from.
4. Select Reassign beside it, then Yes in "Confirm reassignments".

From an archived record:

1. Select Move to Live at the top of the record.
2. Find the Opportunity and select Reassign beside it.

The Application joins that Opportunity in the live list, with its status and history as they were. Moving an archived Application back doesn't need the applicant's transfer agreement and sends them no email.

Delete archived Applications

• To delete one, select Delete on its row in the archived list and confirm.
• Delete selected works only for the enrola team. To delete many, contact support at support@enrola.co.uk.

Good to know

• Archived Applications don't fold under the applicant's other rows. They do count in the applicant's history. See Why does an applicant appear once on each page?
• You can't archive from an Application record. Use the live list.

See also

• Coming soon: bulk delete with a safety check