Use the live and archived Applications lists
The Applications list shows every Application to your organisation's Opportunities. This article explains the live and archived lists, the Opportunity dropdowns, columns and paging. Anyone who can sign in can view the list; changing columns and selecting rows needs the User role or above.
Open the list
- In the header, select Applications.
- Select Live for current Applications, or Archived for Applications you have archived.
The live list opens with the newest Applications first.
Narrow the list to an Opportunity type and Opportunity
- Choose a type in Opportunity type, such as Apprenticeship. The list updates straight away.
- A second dropdown, Opportunity, appears. Choose one Opportunity from it.
Each Opportunity is listed as its title, its Employer and its start date. Filled Opportunities are not in the dropdown. If your organisation has only one Opportunity type, it is already chosen.
Choosing a type and an Opportunity also unlocks some bulk actions. For example, changing status in bulk needs a type, and Send Profiles needs an Opportunity. See Act on several Applications at once.
To search by applicant, Opportunity or Employer, use Search applications. For filters and saved searches, see Search a list and use the filter bar.
Choose your columns
- Select Edit columns, at the right-hand end of the column headings.
- The Edit columns panel opens with Visible columns on the left and Available columns on the right.
- Use the arrow beside a column to move it between the two lists, or drag it. Drag columns within Visible columns to change their order. The Search box finds an available column by name.
- Close the panel. The list redraws with your columns.
Your columns are yours alone; they don't change anyone else's list.
| Column | Shows |
|---|---|
| Applicant Name | The applicant, with their labels. Select the name to open the Application. |
| Applied Date | When the Application arrived. |
| Referring Job Board | Where the applicant applied, such as your enrola job board or Indeed. |
| Course Title | The Opportunity the Application is for. |
| Assigned To | The Application's Supervisor. |
| Applicant Status | The workflow status. |
| Employer | The Opportunity's Employer. |
| Opportunity Sector | The Opportunity's sectors. |
| LRS | The Learning Records Service (LRS) result. See What do the coloured LRS labels mean? |
| Level 2 · Beta | Whether the applicant's qualifications show Level 2 English and Maths. See Check Level 2 English and Maths (Beta). |
| Active | No when the applicant has been enrolled through another Application. |
| Postcode and Mobile Number | The applicant's postcode and mobile number. |
If you have never changed your columns, you see Applicant Name, Applied Date, Referring Job Board, Course Title, Assigned To, Applicant Status and Level 2 · Beta.
Sort the list
Select a column heading to sort by it, and select it again to reverse the order. You can sort by Applicant Name, Applied Date, Referring Job Board and Applicant Status.
Change how many show per page
The list shows 20 Applications a page. Below the table:
- Choose 20, 50, 100 or 200 results per page. enrola keeps your choice until you sign out.
- The count shows how many Applications match, such as "66 results (page 1 of 4)".
- Use the page numbers and arrows to move between pages.
Buttons on each row
- Profile opens the applicant profile in a new tab. See Share an applicant profile with an employer.
- Delete removes the Application after you confirm "Delete application?".
Warning. Deleting an Application cannot be undone. To take an Application out of the live list but keep it, archive it instead. See Archive and restore Applications.
How the archived list differs
The archived list works like the live list, with these differences:
- There is no Opportunity type dropdown and no map.
- Course Title shows the Opportunity the Application was for when it was archived.
- Employer columns are not shown.
- With selected... offers Move to Live and Delete selected.
Good to know
- When someone has applied more than once, the live list shows them once a page and folds their other rows under the first. See Why does an applicant appear once on each page?
- The Map button shows the list on a map. See See Applications on a map and filter by area.
- On a phone, the table scrolls sideways inside its card, and the selection buttons and With selected... sit under Actions. The results-per-page menu shows on wider screens only.